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ISSN 1939-2834
Vol. 1, No. 25 | September 24, 2007
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In This Issue:
From the Editor
Ever sat through a presentation that was a total snore? Thought so.
Wanna make sure your next presentation isn't one of them? Then just listen
up to Mary Judge's tips and tricks.
To your success!
Danielle Keister
Founder & CVO
Virtual Assistance Chamber of Commerce
Make Your Presentation
Count
 The
most important things needed for an outstanding presentation include an
enthusiastic speaker, a suitable topic, and visuals that support and communicate
to your audience. Because a lot of people process information visually,
following are some questions to ask when developing your PowerPoint presentation.
Collaboration with your Virtual Assistant can be effective in producing
a superior presentation.
What is the purpose of your presentation?
- Create a one-sentence "Purpose Statement."
- What is the most important idea or fact that you want your
audience to remember?
- Who is your audience and how much do they already know?
- Will they need to have a copy of the entire presentation,
or just a summary?
- How many people will be in your audience?
- What action do you want them to take?
- Have a beginning, middle and end.
- Focus on the content of your presentation, not just the
appearance. No matter how brilliantly presented, a poorly planned presentation
won't spur your audience to action.
What restrictions do you have?
- Where will you deliver your presentation? How big is the
room? Is it dark or bright?
- How much time do you have? You should allow approximately
2-3 minutes per slide.
- What possible questions and objections might your audience
have? Address those.
- What do you anticipate their reaction to be--positive,
negative or impartial?
- Do you want audience interaction?
- How much is too much?
- How can you make it interesting so that your audience doesn't
get bored?
How will you communicate to your audience?
- What "look" do you want?
- Be consistent with font and background colors. In a dark
room, use a dark background with white text. If the room is bright,
use a light background with dark text.
- Words are important, but won't keep your audience's attention.
Use the slides to support and accentuate/punctuate your spoken words.
Nothing bores an audence more than a presenter reading slides verbatim.
- Keep your slides uncluttered. Use pictures and graphs or
charts instead of words. use handouts for the more detailed charts and
information.
- Font sizes are important, too. Try to fit title headings
on one line, and make them about 30-32 pt. size. Bullet points should
be at least 20-24 pt. size.
- Don't overuse animation (appearance of text or images on
a slide) or slide transitions (movement from one slide to the next).
Too much can be distracting.
- Include slides to explain your objectives at the beginning,
and a summary section at the end. Have topic slides between sections.
- Knowing your audience ahead of time will help you decide
whether humorous graphics will be effective or appropriate.
Construct, Deliver and Review
- Schedule in advance with your Virtual Assistant. Allow
enough time for your VA to complete the final draft so that you can
make any changes before you begin to rehearse.
- Once you receive the final draft, practice your presentation.
Allow enough time for this phase so you can send changes to and receive
the final copy back from your Virtual Assistan as well as rehearse.
- Use the Notes section to create speaker notes to use while
presenting.
- Know how to use your audio visual equipment before you
get in front of your audience.
- Do you need to load your presentation onto a laptop or
other equipment?
- Have a back-up copy in case the technology fails (overhead
slides, handouts, etc.).
- Review what worked and what didn't.
Keep in mind the main objective of any presentation is to support and
complement the speaker and topic. Neither one can replace the other. When
you know your purpose, communicate it well, and use basic design elements,
you will be successful in your presentation.
RESOURCE: You can find
presentation templates at http://office.microsoft.com/en-us/templates/CT101172721033.aspx.
Types include academic, business, design, healthcare and training templates,
and MS Office 2003 and 2007 training presentations.
 About
the Author: Mary Judge has more than 25 years experience as an
administrative professional working for senior management in sales and
marketing. Her vast experience allows her to provide a wide range of services
to help you effectively operate and manage your administrative business
needs. Her top-notch skills in PowerPoint, Excel and Word allow her to
provide you with the administrative support that you and your clients
need. To find out more about Mary's services, visit her website at http://www.VirtuallyWorkingForYou.com
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Gritty Business Buzz is a weekly newsletter of
the Virtual Assistance Chamber of Commerce published each Monday.
It is produced by Virtual Assistants especially for the gritty,
resourceful, fiercely determined small business owners and independent
professionals they serve--YOU!
EDITOR: Danielle
Keister, The
Relief Virtual Assistance
MANAGING EDITOR, BUSINESS
MANAGEMENT: Karen Del'Marmol, Karen
Del'Marmol
MANAGING EDITOR, MARKETING
& NETWORKING: Laura Lee Sparks, The
Simple Solution
MANAGING EDITOR, VIRTUAL ASSISTANCE
OUTSOURCING: Joy Slaughter, A
Capital Solution
MANAGING EDITOR, STRESS BUSTERS:
LaTanya Robinson, LaRobe
Business Solutions
MANAGING EDITOR, TECHNOLOGY:
Sandi Johnson, Virtually
Yours LLC
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