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ISSN 1939-2834
Vol. 2, No. 21 | May 26, 2008
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In This Issue:
From the Editor
Staying organized is more than half the battle in running a well-oiled
business. Kyle Sheldon-Chandler is here this week to share about a miracle
tool you'll wonder what you ever did without.
Be fierce!
Danielle Keister
Founder & CVO
Virtual Assistance Chamber of Commerce
Productivity —
Hit the Right Note with OneNote®
 Imagine
this nightmare: binders in every size and color filling up shelf upon
shelf, three-hole punches spilling paper-hole cutouts all over your desk,
paper and more paper, sticky notes plastered over every square inch of
your workspace, handwriting that only a doctor could love, project data
located who knows where...
Now, imagine you have an electronic three-ring notebook
that captures text, scanned documents, data from websites or electronic
files with the source or URL automatically included, audio, video, meeting
notes, images, and more all in a single location.
Think that would make a difference in your office? Your
attitude? Your ability to find something easily and efficiently?
Microsoft’s OneNote® is just this tool! It acts like a three-ring
binder on your computer. It's part of the integrated system of Microsoft
products that makes it easy to gather and share your notes or data with
others or to simply have it all in one place. OneNote® is set up with
sections and you can create subsections and pages to organize your projects,
client work, school work and anything else your heart desires.
You can copy and paste from Word, Excel and Powerpoint. The program is
easily customized to meet your requirements, too. For example, say you
are on a client call and would like to capture the information. Instead
of grabbing for random pieces of paper or the back of an envelope —
and not knowing where these might eventually end up — you simply
open OneNote®, go to that client’s section (tab) and starting
typing or taking notes.
One of its features allows you to place your cursor anywhere on the page
and just start typing — no tabbing necessary! As you take notes,
you can right-click on a line of text to add a status flag to it. These
are colored graphics that help you to quickly return to reminders, tasks,
to-dos, and notes. And, you can customize the flags to meet your needs.
If you're in a business conference and your laptop has sound/recording
capabilities, simply hit *record* and OneNote® will capture the audio.
You can add text notes as the program records the audio. You can also
capture video for presentations.
Want to capture the information as a task, calendar event or contact?
You can select text, hit Tools, and create an Outlook item (i.e., a calendar
event, task or contact.) You can link notes between contacts to prepare
for appointments. In addition, you can add the meeting notes from a calendar
appointment directly into OneNote® that includes the actual Outlook
calendar information.
Example of inserting Outlook meeting details:
Emails and Daily Preparation
Date and Location -------------------------
Tuesday, May 20, 2008
8:00 AM - 8:30 AM
Client A Meeting
Attendees: Client A, Virtual Assistant, John Doe
Subject: Organization
It is also possible to share your session, use drawing tools, and lots
more. OneNote® is a brilliant way to get organized and stay organized,
build teamwork opportunities, capture vital information, organize sharing
sessions with whiteboard capabilities, and not have to lick those hole
replacements!
How cool is that? Not only cool, but efficient.
RESOURCE: Learn more about
OneNote®
or download a 60-day trial.
 About
the Author: Kyle Sheldon-Chandler, principal of KSC
Virtual Assistant Services, has been a Virtual Assistant since
2003, when she graduated from AssistU. She has more than 20 years of administrative
professional experience and is the International Association of Administrative
Professionals Colorado-Wyoming-Montana 2007-2008 Division President. She
enjoys collaborating with entrepreneurs and riding her Suzuki 800!
Next
FREE Teleseminar on June 19, 2008: Marketing to Attract Your Ideal Client
 Marketing
isn't a one-time event. It's an activity that requires a plan and consistent
effort. Your business will also never move forward if you are working
with anyone and everyone under the sun instead of just those clients you
are meant to serve who have a need for the solution you offer.
But how do you determine who your ideal client is? What
are the best ways to reach and connect with them? These questions and
more will be answered at our next VACOC Guest Expert Teleseminar on Thursday,
June 19, 2008, with Nancy Michaels of Grow Your Business Network.
RESERVE
YOUR SPOT TODAY >>
- A D V E R T I S E M E N T -
SCRATCHING YOUR HEAD? Have
you been wondering what this administrative solution called Virtual Assistance
is all about? Not to worry! The Virtual Assistance Chamber of Commerce
has written an online guide to answer all your questions: The
Client's Guide to Virtual Assistants.
See
Your Ad Here!
- A D V E R T I S E M E N T -
TIRED OF WADING through
the thousands of Virtual Assistant sites on the Internet? Would you like
qualified, competent and reputable Virtual Assistants to come to you instead?
Simply submit your Request for Partnership at the VACOC
RFP Center.
See
Your Ad Here!
Find a Qualified Virtual Assistant Today!
 You
don't have to live in overwhelm. You CAN get just the help you
need without having to hire in-house staff. Find
yourself a great Virtual Assistant today, and go from struggling
by yourself to getting things done and thriving on the road to success.
See
Your Ad Here!
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