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APRIL 27, 2009 Don't forget to add "newsletter@virtualassistantnetworking.com" to your email friends list so you won't miss future issues! OFFICE ORGANIZATION ISSUEIn This Issue:
From the EditorClutter doesn't just happen in your office. It can accumulate in your head, too. When that hapens, molehills can seem like mountains. Freeing up some of that brain space can do wonders in moving forward and getting things done. This issue gives you a very simple way to do just that. Yours in goodness and success!
- FEATURE ARTICLE -How to Create a Tickler System
Whether you realize it or not, these to-dos take up a lot of space in your head. The weight of them on your mind (not to mention whatever room they take up physically in the form of clutter and piles in your workspace) can make you feel as if you have mountains to move through just to get the smallest thing done. Luckily, there is a very simple system that allows you to de-clutter your workspace (and your mind) and break tasks and projects up into bite-size, easily managed pieces. What You'll Need
That’s it! How simple is that? How to Use Your Tickler System The Tickler System helps reduce the clutter of your physical IN box and better manage action tasks. Go through your IN box. For each item, determine when it needs to be acted upon and file it in the folder for that day. If it's a to-do, break the list up by writing each project or action item on a separate piece of paper. Every morning, get in the habit of checking your Tickler System. If it’s the 2nd of the month, you open the folder labeled “2.” If it’s the 25th, look in the folder labeled “25.” As you complete items, file the paper in your regular file drawers as appropriate (or scan and store electronically). If the action item isn’t urgent and you can’t complete it that day, refile it in the next day’s folder. If the item is completed, but requires follow-up, set a date, add a reminder to your online calendar, and re-file the item in the appropriate date folder. It’s brilliantly simple! Your Tickler System is also a great place for storing meeting materials that you won't need until the date of a particular meeting. Just file them in the folder that corresponds with the meeting day and when the date rolls around, you just pull your materials out. You will literally feel a sense of space open up in your brain. No longer do you have to worry about keeping track of everything in your head--your Tickler System now does it for you. And if you're like me, you'll find lots of other great uses for your Tickler System as you go along. RESOURCE: Let's face it, a completely paperless office is a fantasy. There will always be a need for some amount of paper in your business. Managing that paper can be made beautifully effortless with Freedom Filer™ Filing Systems.
© Copyright 2009, The Portable Business™. All U.S. and International rights reserved. You are granted permission to republish this article only if used in its entirety with this copyright notice, title, article content, resource, author's bio and links left intact.
VACOC NEWS
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Do
you ever feel overwhelmed by all the various tasks you need to keep track
of, but for various reasons can't take care of right away or involve different
levels of completion before they are fully accomplished?
About
the Author: Danielle Keister is a business advisor, innovator
and thought leader in the Virtual Assistance profession. A veteran Virtual
Assistant of 12+ years, her logical, no-nonsense approach to business
development has gained her recognition as one of the leaders in the field.
She loves what she does and is passionate about sharing her knowledge
and know-how with the world. She’s all about inspiring others to
reach for their highest excellence. When not taking care of clients in
her own Virtual Assistant practice, 
"Excellent
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