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JUNE 1, 2009 Don't forget to add "newsletter@virtualassistantnetworking.com" to your email friends list so you won't miss future issues! TECHNOLOGY ISSUEIn This Issue:
A Note from Danielle...I don't care what anyone says... I'm very happy with my Microsoft tools and software products. And if you're an Outlook user, you might appreciate this technology plugin I just learned about called ClearContext. Yours in goodness and success!
- FEATURE ARTICLE -Make Your Inbox Better with ClearContext
What it does is keep your messages organized by automatically suggesting the right folders to instantly file messages and entire conversations with a single click. It highlights the most important messages in your inbox from your most important contacts. The threaded conversation view allows you to easily follow email conversations as part of each email message. Attachments and contacts are kept right at your fingertips. You can:
Upon setting up your free ClearContext personal edition, the setup wizard walks you through the steps of identifying your important contacts and prioritizing and color-coding them. What else is kinda nifty after setting up is that it gives you some analytics about how big your Inbox workload is currently and how well you are currently managing. I've got a pretty good handle on things already, but I'm already seeing some definite added conveniences and it will be interesting to see how much more I can improve things. The ClearContext Pro version gives you even more functionality and turns Outlook into a powerful project management tool. With ClearContext Pro, you can see all your information organized by project, share project contacts and documents, turn emails into appointments and tasks, and never miss an important reply again.
RESOURCE: Download your free ClearContext Personal edition or try out the Pro version for 30 days at no charge.
© Copyright 2009, The Portable Business™. All U.S. and International rights reserved. You are granted permission to republish this article only if used in its entirety with this copyright notice, title, article content, resource, author's bio and links left intact.
- VACOC NEWS -New Service for Clients: Quickie Gigs™
The core business of a Virtual Assistant is providing one-on-one, ongoing administrative support to clients they work with in long-term, continuous relationship. We always encourage clients to go that route because it's where you are going to reap the most rewards in terms of value, continuity and cost-effectiveness. However, if you have not yet found your right Virtual Assistant or you are between Virtual Assistants, but still have occasional tasks and projects you'd like completed, we can help you out! Quickie Gigs™ is primarily for simple, straightforward administrative tasks and projects that can generally be completed and turned-around in few days with no fuss or muss. You fill out our online form with the project specs and once the preliminary account set-up is completed, we'll get to work right away. Everything is simple! You sign only one contract (this will cover our terms for one year in case you have other occasional projects that pop up) and each project will be quoted on a flat fee basis (easier for you to budget). For more information, be sure and check out our Quickie Gigs™ page.
Let's Connect!
Reader Raves
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ClearContext
is an Outlook add-on (Outlook 2007 or Outlook 2003;
The ClearContext
Pro Project Dashboard is a control panel that pulls together all the information
related to a project into a single combined view of email threads, contacts,
attachments, appointments and tasks. ClearContext automatically identifies
contacts and attachments in your projects and folders so that you can
quickly and easily share information with your team. Emails can be automatically
turned into tasks and appointments with a single click. Delegate email
to others for completion and track their progress. Defer emails to remove
them from your inbox and set them to reappear at a later date when you're
ready to deal with them. Alerts notify you of unread messages from important
senders or conversations and automatically remind you if you don't receive
a timely response to an important message you sent. 
About
the Author: Danielle Keister is a business advisor and innovator
in the Virtual Assistance profession. An administrative professional of
20+ years and veteran Virtual Assistant of 12+ years, her logical, no-nonsense
approach to business development has gained her recognition as one of
the leaders in the field. She loves what she does and is passionate about
sharing her knowledge and know-how with the world. She’s all about
inspiring others to reach for their highest excellence. When not taking
care of clients in her own Virtual Assistant practice, 
The
VACOC has a new service for clients we call Quickie Gigs™.
Here's the idea:
"[The
teleseminar] was excellent. Jonathan was really knowledgeable, and had
very useful suggestions for a frustrating and often intractable problem."
Faced
with increasing competition from offshore and commodity service providers,
Virtual Assistants and other independent service providers must find ways
to work more connectively with clients and deliver more value while differentiating
themselves from the emerging competition. Join us at the next
no-cost VACOC Guest Expert Teleseminar on June 18 as Shahab Kaviani of
HyperOffice presents a specially guided tour of their fantastic
collaborative workspace software. Anyone interested in knowing how collaborative
workspaces work and how Virtual Assistants use this technology to make
working with clients virtually a snap is welcome to attend. 
