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DECEMBER 21, 2009
ISSN 1947-105X | Vol. 3, No. 51
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OFFICE ORGANIZATION ISSUE
In This Issue:
A Note from Danielle...
Excited about 2010?! You know, being ready for any new year begins with
your calendar. It's funny that something so simple, something you may
not think about much, actually plays a HUGE role in your business. Without
time—for working, planning, marketing, regrouping... even playing—nothing
happens. In order to have time and take charge of your intentions in your
business, you have to first get conscious about what's on your plate.
This week's article gives you some simple steps for leveraging one of
the best tools you have at your disposal.
Yours in goodness and success :)
 Danielle
Keister
Founder & Virtual Assistant Expert
Virtual Assistance Chamber of Commerce
This
week I'm grateful for...
Software and technology! I've been having a
blast playing with Camtasia and creating my holiday video card.
Best Wishes to You!
I want to wish you and yours a wonderful holiday
season! Click on the image below for a fun little video tour of the holiday
neighborhood light displays, boat parades and Zoo Lights where I live.
They don't really do lights in Germany like we do in the States so it's
wonderful to be back home for Christmas this year to enjoy them. (Video
is about 10 minutes long.)
We Love Hearing From You!
 Did
you like this issue? We sure would love to know if you find our
little ezine helpful in any way. Since we write this for you, your topic
ideas are always appreciated as well. Let us know!
- FEATURE ARTICLE
-
It All Starts with Your Calendar
 One
of the ways to facilitate your success is to be prepared for it. That
means taking charge of your time by being conscious about all that you
have on your plate and creating space for important actions, events and
goals. Your calendar is the starting point for this and now is the perfect
time to get yours ready for 2010!
- Block out all your "off" days. For example,
Mondays are my "business days" where I am officially closed.
I don't do any client work; instead, I focus on taking care of my own
business and use that time for administration and planning. I shade
out that time because it makes me conscious about not making any appointments
on that day.
- Block out holidays. Go through the year and block
out any holidays you plan to be closed.
- Block out vacations. If you know in advance of any
vacations you plan to take off, block those out as well to ensure you
don't schedule anything on those days.
- Block out your breaks and lunches. This might seem
silly and unnecessary, especially since we business owners can eat or
take a break any time we like. Even so, putting these on your calendar
serves as important daily reminders to be conscious about taking care
of yourself. It's important—you can't take excellent care of others
unless you first take excellent care of yourself.
- Carry over regular meetings. Review your 2009 calendar.
If you have regular weekly or monthly meetings, be sure and carry them
over onto 2010. Perhaps you have a weekly call with your business coach
on Tuesdays at 3pm and a monthly board meeting at 1pm on the third Wednesday
of every month. Get all of these regularly scheduled appointments on
your calendar for the entire year.
- Add known events. Are there trade shows, conventions
or other events you plan to attend? Be sure and add them to your calendar
and it will help support your intention.
- Mark important dates. Are there client birthdays,
anniversaries or other important dates you want to remember on a regular
basis? Add them to your calendar!
RESOURCE: Remember, all
of this is a breeze for your Virtual Assistant. She can support you in
strategizing your calendar systems, entering everything into your online
calendar and setting up automated reminders.
 About
the Author: Danielle Keister is an author, business advisor and
innovator in the Virtual Assistant profession. Through her organization,
the Virtual
Assistance Chamber of Commerce, she is passionate about helping
Virtual Assistants grow stronger, more financially successful practices
that lead them to greater personal happiness, freedom and client satisfaction.
An administrative professional of 20+ years and veteran Virtual Assistant
of 12+ years, her no-nonsense approach to business development has gained
her recognition as one of the leaders in the field.
© Copyright 2009, The
Portable Business™. All U.S. and International rights
reserved. You may print this article for personal use or republish it
online only if it is left unaltered and used in its entirety, including
bylines, links, copyright notice, resource and author information. Contact
the author for any other permission.
-
VACOC NEWS -
Take the 2009 Annual Virtual Assistant Industry Survey
UPDATE 12/21/09: 858
participants so far—only 142 to go! We're shooting for
1,000 so if you are a VA, be sure and take the survey and keep those promotions
going. They really, really help. And if you are a client, please forward
this email to your Virtual Assistant. :)
Each year, the VACOC conducts an industry-wide survey with the purpose
of taking a representative, group snap-shot of those who are in the business
of providing ongoing administrative support. Virtual Assistants
who participate get the survey results report absolutely free!
Our goal this year is 1,000 participants. Judging from past years' surveys,
the report will be about 75-100 pages chockful of useful, fascinating,
eye-opening data. So don't delay—the sooner we hit the mark, the
sooner YOU get your copy!
Take
the survey >>
- VACOC NEWS -
New Service for Clients: Quickie Gigs™
 The
VACOC has a new service for clients we call Quickie Gigs™.
Here's the idea:
The core business of a Virtual Assistant is providing one-on-one, ongoing
administrative support to clients they work with in long-term, continuous
relationship. We always encourage clients to go that route because it's
where you are going to reap the most rewards in terms of value, continuity
and cost-effectiveness. However, if you have not yet found your right
Virtual Assistant or you are between Virtual Assistants, but still have
occasional tasks and projects you'd like completed, we can help you out!
Quickie Gigs™ is for simple, straightforward administrative
tasks and projects that can be completed and turned-around in a day or
so (24 to 48 hours) with no fuss, no muss. All you do is fill out our
online form with the project specs and once the preliminary account set-up
is completed, we'll get to work right away. Simple as that! For
more information, be sure and check
out our Quickie Gigs™ page.
Let's Connect
Marketplace
SCRATCHING YOUR HEAD? Have
you been wondering what this administrative solution called Virtual Assistance
is all about? Not to worry! The Virtual Assistance Chamber of Commerce
has written an online guide to answer all your questions: The
Client's Guide to Virtual Assistants.
TIRED OF WADING through
the thousands of Virtual Assistant sites on the Internet? Would you like
qualified, competent and reputable Virtual Assistants to come to you instead?
Simply submit your info to our Virtual
Assistant Partnering Center.
 MAKE
25% IN AFFILIATE EARNINGS! Join the VACOC
Affiliate Program and earn extra money simply by referring
people to our website. Monthly payouts with no minimums required. Sign
Up Today!
Find a Virtual Assistant Today
 You
don't have to live in overwhelm! Find
yourself a great Virtual Assistant today, and go from struggling
by yourself to enjoying more time, freedom and success.
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Portable Business™ is a weekly ezine for clients
from the Virtual Assistance Chamber of Commerce™ It is produced
by our Virtual Assistant members especially for the gritty, resourceful,
fiercely determined small business owners and independent professionals
they serve--YOU!
Published every Monday. Our records indicate that
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see link at end of email.
EDITOR: Danielle
Keister, The
Relief Virtual Assistance
EDITORIAL ASSISTANT:
Denise Shears, Shears
Virtual Advantage
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