TECHNOLOGY ISSUE
In This Issue:
Don't forget to add "newsletter@virtualassistantnetworking.com"
to your email friends list so you won't miss future issues!
A Note from Danielle...
 When
you're on the go, technology like LogMeIn lets you to log into your main
office computer to access information and work on projects and documents
stored on that station as if you were sitting right there. But what if
you don't want those you work and collaborate with virtually to have that
kind of access, especially if you need to be on that computer at the same
time? The answer is a web-based "virtual" office where you can
create "rooms" of centrally stored info and documents and projects
organized by project or client. Want to know more? Keep reading... :)
Yours in goodness and success :)
Danielle Keister
Founder & Administrative Consulting Expert
Virtual Assistance Chamber of Commerce
This
week I'm grateful for...
 BobbieKaye
Morris, one of the students in my recent Pricing & Packaging Biz Intensive.
I'm always happy to help folks, but it's just so nice when someone like
BobbieKaye goes out of her way to let me know how much she appreciates
the information. Thank you so much for letting me know that I've helped
you, BobbieKaye. That truly means the most to me. XOXO
I Love Hearing From You!
 “Finally!
Someone—notably YOU—has written something that makes sense
about us non-texting-twittering-multi taskers. I have tried for some time
now to marshal my thoughts on this subject since I do none of the above—and
don't want to. Am just now dipping a toe into the VA pool; I will certainly
use this column as a resource to explain my position to prospective future
clients who may expect distracting bells and whistles. You're my hero
for sure." — Anne Balson (Ed.—Love
the quote at the end of your email, Anne: "All that is gold does
not glitter.")
What did YOU like in this issue? I would
love to know what you find helpful or enjoyable about this little ezine
here. Since it is written for you, your topic ideas are always appreciated
as well. Don't be shy—let me know!
- FEATURE ARTICLE
-
Sharing Virtual Real Estate
 One
of the ways I've been able to run my business smoothly and take good care
of clients while I split time between the U.S. and Germany is by using
a web-based tool called HyperOffice. Any business owner
who wants to have more freedom from the office and collaborate more easily
with virtual partners should take a look.
First a little overview... Imagine an office space with, among other
things, a desk, calendar, rolodex, file drawer, to-do list and message
pad. Perhaps there's also an attached room for holding meetings and discussion
groups. This is exactly what HyperOffice is—only virtual. You can
create as many "offices" as you need, organizing them by project
or client. Each "office suite" that you set up has its own desktop,
calendar, contacts, documents, task/project manager, lists, email, notes,
reminders, forums and blogs—all of which can be shared with just
those people you allow. You can even "decorate" each of your
virtual offices individually.
What HyperOffice allows you to do is centrally store and organize information
online so you and those you work with can access that info and work together
from virtually anywhere, using their own Internet access and computers
and not logging into yours. You control who has access to what. Unlike
no-cost solutions that can be slow, unstable and "here today, gone
tomorrow," HyperOffice is fast, secure and reliable with nightly
backups and 99.9% uptime.
There are lots of web-based virtual office solutions out there, but HyperOffice
offers a few completely unique features that the others do not. For one
thing, HyperOffice customers enjoy worldclass customer support and training.
They have excellent video tutorials, and I've never failed to get a friendly,
helpful person on the phone to answer any question or walk me through
any set-up.
Another distinction HyperOffice offers is actual, real-time document
sharing and editing. All the other solutions out there, both paid and
no-cost, do not offer this. What they do instead is version-tracking where
users must download, then reupload, documents in order to make changes.
It gets real cluttered and real confusing, real quick. (The only exception
to this is Groove which is a standalone software for which you must find
your own hosting. Since it is software and not a service, you do not get
any customer support.).
On HyperOffice, you simply open a document, edit and save. It's all done
instantly with no tedious uploading and downloading. Your team is then
working off the very same document. This is what also makes it so fantastic
as a place for centrally storing and managing the most current versions
of your client guides, SOPs, training manuals and all other manner of
documentation many users must share, print and work from. Some of the
other solutions don't offer central document storage at all!
So you might be thinking, "Geez, another software to learn? I don't
have the time or patience!" Well, that's what can be great about
working with a Virtual Assistant who uses HyperOffice. As her client,
she might offer you one of her suites. Or, she might have you purchase
your own service and set things up for you according to your wishes. You
don't necessarily have to learn how to set things up yourself in order
to use it. Your Virtual Assistant may instead enter and manage the data
and give you a tour so you know where to find documents, how to view the
calendar, etc.
What features you use and what you don't is completely customizable and
up to you. And HyperOffice integrates with many tools such as Outlook
(including calendar, contacts and email). I've used, tested and reviewed
just about every single service out there, and HyperOffice truly does
it best!
RESOURCE: HyperOffice
is Mac and cross-browser compatible. In addition to virtual collaborative
office space, HyperOffice
offers integrated solutions for web conferencing, online database creation
and sharing, and more. Visit
their website to get in on the next live virtual tour or take
a test drive for 30 days at no charge.
 About
the Author: Danielle Keister is an author, business advisor and
innovator in the Virtual Assistant profession. Through her organization,
the Virtual
Assistance Chamber of Commerce, she is passionate about helping
Virtual Assistants grow stronger, more financially successful practices
that lead them to greater personal happiness, freedom and client satisfaction.
An administrative professional of 20+ years and veteran Virtual Assistant
of 12+ years, her no-nonsense approach to business development has gained
her recognition as one of the leaders in the field.
© Copyright 2010, . All U.S. and International rights
reserved. You may print this article for personal use or republish it
online only if it is left unaltered and used in its entirety, including
bylines, links, copyright notice, resource and author information. Contact
the author for any other permission.
So, how does an Administrative Support Consultant help
me?
Show
Us Your Workspace!
Send
me a pic of your office or workspace and we'll feature you
and your business with a link to your site in a future issue.
This is lovely space belongs to Debbie
Aubrey of FastFingers. Love that wall color, Debbie (and the
attitude)! Thanks for contributing to the fun. :)
- FEATURED TESTIMONIAL -
"I really loved that I did not have to re-invent
the wheel! You saved me so much time and you've thought of some
things I never gave a thought to. Many thanks for paving the way for the
rest of us! — Pat
Cain, Office Concepts LLC
Marketplace
SCRATCHING YOUR HEAD? Have
you been wondering what this administrative solution called Virtual Assistance
is all about? Not to worry! The Virtual Assistance Chamber of Commerce
has written an online guide to answer all your questions: The
Client's Guide to Virtual Assistants.
Find a Virtual Assistant Today
 You
don't have to live in overwhelm! Find
yourself a great Virtual Assistant today, and go from struggling
by yourself to enjoying more time, freedom and success.
About
the VACOC
The Virtual
Assistance Chamber of Commerce was formed by industry veteran
Danielle Keister in 2006 as a professional association devoted exclusively
to meeting the unique business needs of independent administrative consultants
everywhere. Our community is passionate about helping each other grow
stronger, more financially successful practices that bring us greater
personal happiness, freedom and client satisfaction.
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™ endorses the accuracy
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