BUSINESS MANAGEMENT ISSUE

In This Issue:

• A Note from Danielle
• Grateful Moment
• FEATURE ARTICLE: What I Learned About Doing Webinars
• Show Us Your Workspace
• Find a Virtual Assistant
• About the VACOC

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A Note from Danielle...

I don't work with clients who do coaching or sell things online. So, I've never had to deal with technologies involved in doing those things except for my own purposes. When I held my first online training recently, I had a crash-course in webinar technology (at this point, I have used and tested just about every major platform out there). Doing this training was quite the learning experience for me. It was fun and from the feedback I've been receiving, attendees got a lot out of it, but it was not without some definite hitches and first-timer mistakes. My article this week shares some of the things I learned and will definitely put into practice next time around.

Yours in goodness and success :)

Danielle Keister
Founder & Administrative Consulting Expert
Virtual Assistance Chamber of Commerce

This week I'm grateful for...

Finding an actual helpful, knowledgeable employee to help me at BestBuy. I thought they were extinct!

I Love Hearing From You!

“Please keep up the great work you are doing. I always read your newsletters and I LOVED seeing your office. It is really beautiful, functional, and of course well-organized." — Jaimie Skultety, A Virtual Assistant 4 U

What did YOU like in this issue? I would love to know what you find helpful or enjoyable about this little ezine here. Since it is written for you, your topic ideas are always appreciated as well. Don't be shy—let me know!

- FEATURE ARTICLE -

What I Learned About Doing Webinars

I've done teleseminars up the ying-yang and know how to run those like the back of my hand. Got it down to a fine science. But I recently held my first training webinar, and it was quite the learning experience. Here are a few odds and ends things I learned, in no particular order, that might be helpful to you, too.

1. Use a timer. I hate having my time disrespected or abused. Likewise, I always try to be conscious of the same when it comes to others. But when doing a teleclass or webinar, it's easy to get distracted and lose track of time, especially when you get caught up in the moment with the energy and enthusiasm for the topic. In my first class, we went way over the planned time I told people to schedule, and I felt really bad about that. In the future, I plan to keep a clock right in front of my eyeballs and also turn on a timer to help keep me on track. This will help gauge when it's time to speed things up and move along to keep everything on schedule.
   
   
2. Map it out, then stick with the script. One of the things I find difficult is reading from a script. Not that I can't do it. But it just feels somehow unnatural or inauthentic. I like the dynamic of a real conversation and interaction. It feels more genuine and in-the-moment. There's just so much I want to share with folks that often I don't remember something until it comes up organically. But there's a reason why the experts tell you to script things out. You end up with a more polished production and it helps keep things focused and on track. Plus, if you suffer from "um" and "ya know" syndrome, like me, a script does wonders in curing the problem. Ultimately, this allows you to deliver a better presentation for your participants and they will appreciate that.
   
   
3. Leave your notes unstapled. I know. This sounds like such an inane, irrelevant thing, but it really does take more effort and fumbling around to flip stapled pages than it does unstapled ones. Trust me. Things will flow much better if you leave them unstapled.
   
   
4. Keep the trickiness to a minimum. I wanted to do something a little more original than anything I'd ever seen in webinars I'd attended. One of the ideas I had was to do a bit more on-screen drawing, where I was engaging with participants, asking them questions and then writing down points to help crystallize concepts I was trying to convey. I wanted it to be like they were at an actual, in-person class. In theory, it looked awesome. In practice, not so much. Trying to do this really slowed things down. It was too difficult switching between all the mental gears it takes to man the control panel, turn pages, keep the conversation on track and flip between the drawing tools all at the same time. While most webinar platforms offer drawing tools, there's still a lot that needs to be perfected in the technology and controls before they'll be at a level where this could be more feasible. Sometimes, the best solution is the simplest, tried-and-true method.
   
   
5. Have a co-pilot. Initially, I weighed the option of having one of my assistants help me. But then I thought that would just make me more nervous and there wasn't much she could take off my hands anyway. Well, after doing Part 1 of my first webinar, I realized that was a mistake. With everything else I had to do myself, no matter what, it was absolutely impossible for me to also pay attention to those who were having audio difficulties, typing in the text chat area or raising their virtual hands with questions. So in Part 2, I definitely had my assistant help me. She monitored the audio and let me know when someone had a question or issue. It really did help.
   
   
6. Have everyone mute themselves. Here again, I really wanted a more interactive, dynamic conversation. I didn't want to just be what I perceived as talking at people. The problem with that, however, is no matter how large or small the group, no matter how many times you convey your webinar guidelines and ask folks to observe good netiquette, there is always going to be someone whose audio issues and noisy background will disrupt the class. Dealing with those issues slows things down and only serves to frustrate everyone. So here's the thing to keep in mind if you feel uncomfortable doing most of the talking... people are there to hear you talk at them, so to speak. They paid for your class because they want to learn from you. They aren't the ones with the knowledge, you are. So you have to be talking to them to a large extent in order to give what you are there to impart. Having everyone mute themselves (and then instructing them to unmute themselves one at a time when you get to the Q&A portions of the class) helps you deliver a better experience for everyone. (PS: As the moderator, you don't want to mute folks yourself as they won't be able to unmute themselves when Q &A rolls around. Yup, this happened to us.)
   
   
7. Establish the Q & A rules. Schedule question-and-answer spots into the sequence of your presentation. You can save them for the end of the class or intersperse them at specific intervals. But just don't allow questions willy nilly. This can really slow things down and lead you off-track. Set expectations before the class by letting participants know how and when Q&A will be handled. Ask them to save their questions for those times (suggest they write them down along the way) and to keep them on-topic.
   
   
8. Keep class size small. If you were just doing a teleseminar, I would say it really doesn't matter how large the attendance is (other than your bridgeline's limitations). But conducting training, particularly on a webinar platform, is a bit more involved, more interactive, more intimate. They really do work best and are easier to manage when the class size is limited. Plus, depending on the webinar platform you are using, you can often keep costs down, if that's a concern, by limiting the number of participants. I think a group of around 20 to 25 is just perfect..
   
   
9. Spread it out. Break classes down into one or two hour sessions. Beyond that, people get tired. They have other things to do. Too much information all at once can be overwhelming and hard to digest. Plus, for practical purposes, smaller recordings are much easier to edit and manage (I had total PIA issues in editing my 2.5 hour recording). You can always combine them into one video later.
   
   
10. Don't be afraid to boot bad attitudes. I had the most delightful bunch of participants in my first class. I couldn't have asked for a better group. However, there was one person in part 1 of my training who rudely made it clear she was impatient with what she perceived to be repetitive information. But this was not her personal coaching session where everything was going to be geared specifically for her. There were others for whom the knowledge and understanding was new--and appreciated. All the parts were important to the whole because they are all pieces of one puzzle that would not be complete without that information. So, know going in that a) there are going to be people who end up not being a fit, whatever the reason, and b) you don't have to suffer the company of anyone who is ill-mannered and brings negative energy to you and the rest of your class. Lose 'em.

RESOURCE: GoToTraining is the platform I used this time around to conduct my first training. All the Citrix products are very good and reliable. There are a few things I would really love to see them continue to improve, and they do seem to really listen and heed user feedback. Initially, they were offering their platform at $350/mo. I told them there was no way the small business owner would ever pay that, particularly when their class sizes were smaller and they might only use the platform a few times a year. The very next day, they introduced a new, lower-priced payment level geared especially for more sporadic use and smaller class sizes. Their customer support is also phenomenal, which, on a side note, is a trend I have been noticing lately. I'm seeing more and more companies put a new, all-out focus on providing outstanding customer support. It would seem that they are FINALLY hearing what the market has been saying for years now: "Your crappy and/or offshored customer service is creating ill-will and costing you our business!" Only good can come of that. But you, Mr. and Ms. Marketplace, need to stop expecting everything for free if you want to continue to benefit from this new wonderful service trend. It goes both ways. For myself, I am oh-so-happy to pay well for that kind of experience. ;)

About the Author: Danielle Keister is an author, business advisor and innovator in the Virtual Assistant profession. Through her organization, the Virtual Assistance Chamber of Commerce, she is passionate about helping Virtual Assistants grow stronger, more financially successful practices that lead them to greater personal happiness, freedom and client satisfaction. An administrative professional of 20+ years and veteran Virtual Assistant of 12+ years, her no-nonsense approach to business development has gained her recognition as one of the leaders in the field.

© Copyright 2010, The Portable Business™. All U.S. and International rights reserved. You may print this article for personal use or republish it online only if it is left unaltered and used in its entirety, including bylines, links, copyright notice, resource and author information. Contact the author for any other permission.

So, how does an Administrative Support Consultant help me?

Show Us Your Workspace!

Send me a pic of your office or workspace and we'll feature you and your business with a link to your site in a future issue.

This is the very stately office of Jaimie Skultety of A Virtual Assistant 4 You. What a gorgeous space, Jaimie. How can you help BUT feel like a successful businessperson here? Thanks so much for sharing!

- FEATURED TESTIMONIAL -

"Please check out Danielle Keister's workbook entitled, Understanding Your Value: Understanding Your Value: How to Craft Your Own Unique Marketing Message & Make More Money with Alternative Billing Strategies. I just attended Danielle's first webinar where she discussed this system in depth and it has made a big impact on me and the way that I now think about my fees in my practice and about my value as an administrator." — Patti Seipp, Virtual Administrator

Marketplace

SCRATCHING YOUR HEAD? Have you been wondering what this administrative solution called Virtual Assistance is all about? Not to worry! The Virtual Assistance Chamber of Commerce has written an online guide to answer all your questions: The Client's Guide to Virtual Assistants.

Find a Virtual Assistant Today

You don't have to live in overwhelm! Find yourself a great Virtual Assistant today, and go from struggling by yourself to enjoying more time, freedom and success.

About the VACOC

The Virtual Assistance Chamber of Commerce was formed by industry veteran Danielle Keister in 2006 as a professional association devoted exclusively to meeting the unique business needs of independent administrative consultants everywhere. Our community is passionate about helping each other grow stronger, more financially successful practices that bring us greater personal happiness, freedom and client satisfaction.

DISCLAIMER: Neither Danielle Keister nor the Virtual Assistance Chamber of Commerce™ endorses the accuracy or reliability of any of the paid advertisers above nor the quality of any products, information or other materials displayed, purchased or obtained by you as result of an offer in connection with any ad. Please do your own due diligence BEFORE purchasing any product.

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